E-Resource License Agreements and Guidelines for Fair Use

The Terms of Use as outlined in the licence agreement between Arka Jain University, Jamshedpur Campus and the relevant publishers/Distributors/Aggregators control access to licensed/subscribed online resources (e-books, e-journals, online databases). The University has a licence to use the online tools for educational purposes only and without profit. These online resources are subject to both individual licence agreements and copyright legislation. Two different kinds of usage restrictions are imposed by the licences for electronic resources, namely I) who is permitted to use these resources; and II) the methods of use. The first restriction outlines the e-resources’ authorised users, who are typically students, faculty, staff, and visitors who are physically present at the school. The second limitation relates to the possible applications of these tools. Individual users are responsible for ensuring that resources are only used for personal, academic, and study needs. The majority of the contracts that the Library and publishers engage into list the things that users are not allowed doing. Here are a few of them:

Downloading, publishing, and retaining in a systematic or automated manner are not allowed. For instance, you cannot print out multiple copies of the same article or download the complete issue of a journal.

Although the precise restrictions vary from publisher to publisher, the electronic distribution of content is also constrained. Emailing an article to a co worker within your own school may be acceptable, but sending it to a recipient outside the organization, a sizable recipient list, a mailing list, or an electronic bulletin board is not.

You can print out an article from an online journal and include it in your course materials if you’re instructing a class. Make no additional duplicates for distribution, though. Any published content is protected by copyright laws, making it impossible to copy it without following fair use guidelines. Fair use covers giving people access to information for educational reasons.

Please make sure that the resource is only used for research and educational reasons, not for profit.
It is acceptable to provide electronic links to the Library’s licensed materials on your course website pages, but it is not acceptable to post an article’s PDF on your website. The primary worry of the publishers is that individuals outside of your campus network should not have access to materials that have been licensed by your institution. A researcher may, however, publish a pre-print of a self-written article.

A researcher can paraphrase or quote from other articles, just like in any other form of scholarly communication, as long as they credit the original work. However, a researcher is not allowed to use lengthy passages of information (paragraphs and chapters) from a book or paper.

What happens if the License is violated?

Publishers keep note of how many downloads a subscriber institution makes of their electronic resources. If there is any misuse, the subscribing resources are informed with specifics on the types of violations, and the institution is required to take appropriate action. Until the subscribing school takes appropriate action, the publisher also blocks access to the electronic resource. Access is restricted to all periodicals published by the same publisher, not just those whose licence agreements were broken. Additionally, not only is access suspended for the specific offender but also for the entire organisation.